Under Paragraphs 8.1 and 9.1.2 of the Society's Constitution but subject to Paragraph 9.2, the membership of the Executive Committee for 2017-2018 is required to be elected at the 2017 Annual General Meeting which is to be held during the Society's Conference on 9th November 2017.
The following Honorary Officers, namely the Chairman, the Senior Vice-Chairman, the Junior Vice-Chairman, the Honorary Treasurer, Honorary Secretary and the Regional Liaison Officer, under Paragraph 9.2 of the Constitution have signified their intention to serve for a second year.
The Honorary Conference Organiser and the current ordinary members of the Executive Committee retire in rotation under Paragraph 9.2 of the Constitution but are eligible for re-election.
The position of Honorary Conference Organiser and the ordinary members of the Executive Committee are elected by electronic ballot of all paid up members through the Society's Website prior to the Annual General Meeting and confirmation of their election will be sought at the Annual General Meeting.
In order to meet the date of the Annual General Meeting, the following timetable will be implemented:
Any fully paid up member of the Society wishing to stand for election should indicate his/her intention to do so stating that he/she wishes to stand for the Honorary Officer position of Conference Organiser or as an ordinary member, to the Honorary Secretary (Susan Francombe) by email to email@example.com by 1700 hours on the closing date for nominations of 20th July 2017 in the case of nominations for the position of Honorary Conference Organiser or 28thth September 2017 in respect of the ordinary members. His/her candidacy should be supported by two fully paid up members who should also notify the Honorary Secretary by email of their support.
If more than one properly nominated person stands for the position of Honorary Conference Organiser and/or more than 8 properly nominated persons stand for the ordinary member seats on the Executive Committee, an election will be held. Each of the candidates should therefore provide with his/her notification of intention to stand to the Honorary Secretary, again by email, a short election statement (maximum 100 words). This will, if necessary, be displayed on the Website and linked to the names of the person standing for election.
To the extent that any election is necessary, Richard Bayfield and Martin Potter will act as joint Returning Officers.
Voting by fully paid up members of the Society will take place electronically through the Website between 3rd August 2017 and 24th August 2017 in respect of the Honorary Conference Organiser and between 12th October 2017 and 2nd November 2017 for the ordinary members.
On or before 10th September 2017, the joint Returning Officers will sign the results and notify the Chairman and the Honorary Secretary of the result of any ballot for the position of Honorary Conference Organiser. This result will be posted on the website. On or before 9th November 2017 the joint Returning Officers will sign the results and notify the Chairman of the Annual General Meeting of the result of any ballot for the ordinary membership of the Executive Committee.
On 9th November 2017 results of the ballot for the ordinary membership of the Executive Committee will be announced at and approval sought for the result of both elections from the Annual General Meeting. Approval will also be sought for any uncontested position at the Annual General Meeting.
Authorised by the Executive Committee
14th June 2017